Starter
Calendly
Add a database row in Notion when someone cancels a meeting in Calendly
When someone cancels a meeting in Calendly, add a database row in Notion.
Start the 14-day trial, then find it under Templates → Library. It installs into the client you choose, switched off, with its checklist.
- Steps
- 1
- Client fills in
- 2
- Accounts
- 2
- Starts
- Someone cancels a meeting in Calendly, within seconds
UsesBeta
Every step, in order
When it happens in the first app, the step runs in the second, with the client’s own account.
- Someone cancels a meeting
- A booking canceled on the account’s Calendly, within seconds. A reschedule is a cancel and a new booking; skip those with the toggle.
- Add a database row
- A new page in a database, with its title set. Other properties are typed in Notion; set them there with defaults.
- Starts whenSomeone cancels a meetingCalendly
- App stepAdd a database row
What each client fills in
- Notion: Database ID
- For example the 32 characters in the database URL
- Notion: Title column
- For example Name
The accounts it needs
Each is the client’s own, stored encrypted and never copied between clients. Until one is added the client’s checklist shows it, and nothing runs.
In the client’s Calendly: Integrations & apps → API and webhooks → Personal access tokens → Generate new token, with the scopes scheduling_links:write (booking links) and, for the triggers, users:read, webhooks:read and webhooks:write. A token made before Calendly introduced scopes keeps full access.
notion.so/profile/integrations → New integration (Internal) in the client’s workspace → Capabilities: Read content, Insert content and Update content (the row update needs the last) → copy the secret. Then open the database → ••• → Connections → add the integration.
After you install it
It lands switched off. The client’s checklist holds exactly this:
- Connect the client’s Calendly, for “Someone cancels a meeting”
- Connect the client’s Notion, for “Add a database row”
- Fill in Notion: Database ID (For example the 32 characters in the database URL)
- Fill in Notion: Title column (For example Name)
- Confirm with the client: The client’s Calendly is on a paid plan (Standard, Teams or Enterprise): Calendly sends webhook events only on those.
Related templates
- PackPersonal trainingIn-person personal trainer packAn in-person personal trainer sells hours on the gym floor within a short drive, so every empty slot is lost income.Calendly
4 workflows · 28 steps · 4 apps - PlaybookB2B software (SaaS)Cancellation recovery for B2B software companiesWhen someone cancels, offer them a new time an hour later and tell the owner who cancelled and why.Calendly5 steps · 3 apps
- PlaybookCoachingCancellation recovery for coachesWhen someone cancels, offer them a new time an hour later and tell the owner who cancelled and why.Calendly5 steps · 3 apps
Thrum is cooking.
Get early access and you’ll be among the first in. Early members get a launch perk.