Starter
Calendly
Add to an audience in Mailchimp when someone cancels a meeting in Calendly
When someone cancels a meeting in Calendly, add to an audience in Mailchimp.
Start the 14-day trial, then find it under Templates → Library. It installs into the client you choose, switched off, with its checklist.
- Steps
- 1
- Client fills in
- 1
- Accounts
- 2
- Starts
- Someone cancels a meeting in Calendly, within seconds
UsesBeta
Every step, in order
When it happens in the first app, the step runs in the second, with the client’s own account.
- Someone cancels a meeting
- A booking canceled on the account’s Calendly, within seconds. A reschedule is a cancel and a new booking; skip those with the toggle.
- Add to an audience
- Adds the email to an audience, or updates its merge fields if it is already there: a lead who submits twice is one subscriber. The status applies to a new subscriber only; an existing one keeps theirs (change it with “Update a subscriber”).
- Starts whenSomeone cancels a meetingCalendly
- App stepAdd to an audience
What each client fills in
- Mailchimp: Audience ID
- For example Audience → Settings → Audience name and defaults
The accounts it needs
Each is the client’s own, stored encrypted and never copied between clients. Until one is added the client’s checklist shows it, and nothing runs.
In the client’s Calendly: Integrations & apps → API and webhooks → Personal access tokens → Generate new token, with the scopes scheduling_links:write (booking links) and, for the triggers, users:read, webhooks:read and webhooks:write. A token made before Calendly introduced scopes keeps full access.
In the client’s Mailchimp: Profile → Extras → API keys → Create A Key. The server prefix is the part after the dash (us21).
After you install it
It lands switched off. The client’s checklist holds exactly this:
- Connect the client’s Calendly, for “Someone cancels a meeting”
- Connect the client’s Mailchimp, for “Add to an audience”
- Fill in Mailchimp: Audience ID (For example Audience → Settings → Audience name and defaults)
- Confirm with the client: The client’s Calendly is on a paid plan (Standard, Teams or Enterprise): Calendly sends webhook events only on those.
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