Starter
CalendlyGoHighLevelAdd or update a contact in GoHighLevel when someone cancels a meeting in Calendly
When someone cancels a meeting in Calendly, add or update a contact in GoHighLevel.
Start the 14-day trial, then find it under Templates → Library. It installs into the client you choose, switched off, with its checklist.
- Steps
- 1
- Client fills in
- 0
- Accounts
- 2
- Starts
- Someone cancels a meeting in Calendly, within seconds
UsesBeta
Every step, in order
When it happens in the first app, the step runs in the second, with the client’s own account.
- Someone cancels a meeting
- A booking canceled on the account’s Calendly, within seconds. A reschedule is a cancel and a new booking; skip those with the toggle.
- Add or update a contact
- Creates the contact, or updates the one with the same email or phone (the sub-account’s duplicate rules).
- Starts whenSomeone cancels a meetingCalendly
- App stepAdd or update a contactGoHighLevel
What each client fills in
Nothing to fill in. It needs the accounts it connects to, set up as its checklist says.
The accounts it needs
Each is the client’s own, stored encrypted and never copied between clients. Until one is added the client’s checklist shows it, and nothing runs.
In the client’s Calendly: Integrations & apps → API and webhooks → Personal access tokens → Generate new token, with the scopes scheduling_links:write (booking links) and, for the triggers, users:read, webhooks:read and webhooks:write. A token made before Calendly introduced scopes keeps full access.
In the client’s sub-account: Settings → Private Integrations → Create new integration → scopes contacts.write (and contacts.readonly) → copy the token. The Location ID is under Settings → Business Profile.
After you install it
It lands switched off. The client’s checklist holds exactly this:
- Connect the client’s Calendly, for “Someone cancels a meeting”
- Connect the client’s GoHighLevel, for “Add or update a contact”
- Confirm with the client: The client’s Calendly is on a paid plan (Standard, Teams or Enterprise): Calendly sends webhook events only on those.
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